International Travel with Children: What Essential Documents You Need for a Smooth Journey

It’s your worst fear! You’ve been denied boarding your flight because you didn’t bring the right documents with you and now your trip is ruined! Well that is what happened to us on our way from Houston to Belize.

We had our daughter’s passport, both parents were present at the time of boarding but because my daughter has my husband’s last name and not mine I was asked to show her birth certificate to prove I was her mother (while nursing her might I add) by the gate agent. We had traveled with our daughter internationally before and had never been asked for her birth certificate since she had a passport. Well, there we were watching the plane leave without us as we had no other choice to collect our bags go home and retrieve her birth certificate to make the next flight out.

I had no idea that a birth certificate would be required to enter into the country of Belize but after experiencing my worst travel day, I’ve put together this detailed guide to help you navigate traveling internationally with kids this year in 2023! When embarking on an international adventure with your children, it's crucial to be well-prepared with the necessary documents. These documents not only establish identity and citizenship but also facilitate entry and exit from different countries. By ensuring you have the correct paperwork, you can enjoy a hassle-free journey with your family.

Passport for Children:

To travel internationally, each child must have their own passport. The passport application process can take several weeks, so it's vital to start early. Remember to check the validity of the passport, as some countries require it to be valid for at least six months beyond the departure date.

Visa Requirements:

Research the visa requirements for your destination country. Some nations require both children and adults to obtain a visa before entry. Visit the consulate or embassy website of the country you plan to visit to find specific visa requirements for minors. Allow sufficient time for processing.

Birth Certificate:

Carry an original or certified copy of your child's birth certificate. This document establishes identity and proves the relationship between the child and parent or legal guardian. Some countries may request this document as part of their entry requirements. This is essential if you are a family that has different last names (i.e. Mom has one name and Dad has another or vice versa from the child/minor)

Consent Letter:

When traveling alone with your child or without the other parent/legal guardian, carry a consent letter. This document provides evidence of permission to travel internationally with your child. Include details such as the absent parent's name, purpose and duration of travel, and contact information. This letter needs to be notarized. You can get this letter notarized at places like:

1. Banks: Many banks offer notary services to their customers. Check with your local bank branch to see if they provide notary services and inquire about any associated fees.

2. UPS Stores or Postal Service Offices: Some UPS Stores and Postal Service Offices have notary services available. Visit their websites or call ahead to confirm if the location near you offers this service.

3. Law Firms or Notary Public Offices: Notaries are often available at law firms or dedicated notary public offices. Look for local law firms or notary public offices in your area and contact them to inquire about their notary services.

4. Courthouses: In some jurisdictions, you may find notaries at courthouses who can notarize documents. Check with your local courthouse to see if they offer notary services and if there are any specific requirements.

5. Mobile Notary Services: Mobile notary services provide the convenience of a notary coming to your desired location. These services may be available through individual notaries or specialized mobile notary companies. Search online or ask for recommendations from friends or family to find a reliable mobile notary service in your area.

If you’re really in a tight timeline check out Notarize, they offer 24/7 notary services online for as little as $25 per document with a turnaround time of 15 minutes or less.

Custody Documentation:

If you have legal custody of the child, carry relevant custody or guardianship documents. These include divorce decrees, custody orders, or legal adoption papers. Such documents help verify your relationship with the child and your legal authority to travel with them.

Medical and Vaccination Records:

Carry your child's medical records, including vaccination certificates, particularly when traveling to countries with specific health requirements. Some destinations may require proof of immunizations, such as for yellow fever or measles, to protect public health.

Insurance Information:

Comprehensive travel insurance is essential when traveling with children. Ensure your policy covers medical expenses, travel delays, and cancellations. Keep a copy of the insurance policy and emergency contact numbers easily accessible throughout your trip.

International travel with children requires careful preparation, including gathering the necessary documents. By ensuring you have passports, visas, birth certificates, consent letters, custody papers, medical records, and insurance information, you can enjoy a smooth and stress-free journey with your family. Remember to research specific requirements for your destination and allow ample time to obtain the required documents. With proper preparation, you can embark on an unforgettable adventure with your children. Bon voyage!